Hosting a meeting is more important than you might think. Aside from the fact that conferences are proven to help organisations grow, they also provide an outlet for employees to discuss certain topics. In addition to this B2B marketing strategies and partnerships between work colleagues can be improved greatly, so long as the right conference room is chosen. Most venues will be available to rent by the hour and the cost will usually depend on what facilities are featured inside. Read on if you want to feel confident in picking a room for your next professional gathering.
The Facilities
Do you have an image in mind of what you want the presentation, product launch or meeting to look like? If so, air your thought with the people offering conference room hire services, so that they can do their best job of turning your visions into reality. A function suite will be a desirable facility if you plan on inviting a large group. Make sure there are suitable light fittings and plug sockets located around the venue and enquire about Internet access, too. Some other facilities that could make your meeting all the more memorable include LCD televisions, projector screens and high-quality cables.
The Site Visit
When you have a vision in mind, you can visit the site and make a decision based on first appearances, the friendliness of staff, parking facilities, etc. This is your chance to really dig deep and find out as much as you can about the conference room. Remember that anything you fail to spot at this time, such as health and safety hazards, might be spotted by attendees and will have a negative impact on your company’s image. Are there lunch spots dotted around the venue? Is parking free? Did the staff greet you in a friendly manner? Staff will be at the venue on the date of the conference, so don’t let grumpy workers tarnish your organisation’s professional image!
The Response Time
Conference rooms and boardrooms tend to be more high in demand during the summer months but then again, what isn’t high in demand at this time of year? Try to book in advance and pay attention to the response time of each company you plan on renting from. Companies with delays in replying should be avoided, because they might already be dealing with a lot of bookings.
High quality facilities are featured inside Corporate House’s serviced offices, so why not take your business to the next step today? Call to get a quote.
